Equipment and maintenance

The Assets screen is the register of equipment, machines, or fittings being maintained — with their condition and repair history.

Four equipment statuses

Status	Meaning
Operational	Healthy and in use
Repair due	Still running, but something needs fixing
Fault	Cannot be used
Under maintenance	Being worked on

Distinguish "repair due" from "fault"

The two get conflated, though their consequences differ: equipment due for repair can still be scheduled, while faulty equipment halts whatever depends on it.

If everything is marked "fault", you lose the ability to tell what must be handled today.

History: four kinds of entry

Each piece of equipment carries a history made of four kinds of entry:

Kind	Records
Repair	Something broke and was fixed
Service	Scheduled periodic maintenance
Inspection	A check, with or without findings
Incident	An event worth recording

Each entry holds a title, date, description, and who recorded it.

History fills itself from work

Work on the board that is linked to a piece of equipment appears in that equipment's history.

This is the main reason to link work to equipment

Without that link, the history holds only what somebody remembered to write down by hand — and what gets written by hand is always less than what actually happened.

With it, the history completes itself, and the question "how many times has this machine failed this year?" has an answer you can trust.

Technicians log repairs

Technicians cannot add or delete equipment, but can log repairs against existing equipment.

The split is deliberate: the equipment register is master data that needs to stay tidy, while repair notes are most accurate when written by the person who did the work, at the time.

When equipment is worth registering

Not everything belongs in the register. What is worth registering is anything that:

• Has a repair history worth remembering
• Needs its maintenance scheduled
• Halts other people's work when it breaks

Consumables and small tools are usually better left out — an over-long register makes the important entries hard to find.