Work and the board

The Board screen shows all work as cards moving from column to column as they progress.

Five stages

Stage	Meaning
Backlog	Recorded, not yet scheduled
Todo	Ready to start, waiting its turn
In progress	Someone is working on it
In review	Finished, waiting to be checked
Done	Complete

The "in review" stage piles up easily

This column fills fast and empties slowly, because checking someone else's work rarely feels urgent.

If it keeps growing, that is usually not a slow team — it is that nobody feels responsible for the checking.

What a piece of work holds

Field	What it holds
Title	What has to be done
Description	Further explanation
Assigned to	Can be more than one person
Project	Its parent project, if any
Equipment	The related equipment, if this is maintenance work
Category	Free grouping
Priority	Low, normal, high, or urgent
Due date	When it falls due
Estimate	How long it is expected to take

Four priority levels

Priority	When to use
Low	Can slip without consequence
Normal	Ordinary work
High	Needs to go first
Urgent	Halts operations if not handled immediately

If everything is urgent, nothing is

Priority only works when the top level stays rare. A board where half the cards read "urgent" forces people to choose for themselves, and their choice will not necessarily match yours.

Linking work to equipment

Work relating to a piece of equipment should be linked to it.

The benefit shows up later: that equipment's repair history fills itself in, with nobody having to copy anything across.

More about equipment →

Dashboard

The home screen shows what you need to work on today — work assigned to you, what is nearing its due date, and the nearest agenda items.

This is the screen technicians open every morning.