Monthly Recap

One table holding each employee's attendance figures for a month.

These are the figures payroll reads

The Monthly Recap is not merely a report. These are the numbers payroll takes when calculating pay — absence deductions, attendance allowances, and the basis for overtime all come from here.

Which is why wrong attendance must be fixed before that period's payroll is finalised. Once final, the figures are locked.

The columns

Column	Meaning
Scheduled	How many days this person was scheduled to work this month
Present	Days with a valid clock-in
Late	Days clocked in past the threshold
Early departure	Days clocked out before the shift ended
Absent	Working days with neither attendance nor leave
Leave	Days covered by an approved leave request
Total minutes worked	Total recorded working time
Attendance rate	Present divided by scheduled, as a percentage

Using it

• Choose the month to examine.

• Sort by Absent or Late to find who needs attention first.

• Look for a suspiciously small Total minutes worked — that is usually a sign of an uncorrected day without a clock-out.

• Export if you need to work with it further.

Before running payroll

This recap should be checked and cleared first:

• No days without a clock-out remain
• Every attendance correction for that month has been decided
• Every overlapping leave request has been approved or rejected

Clearing it after payroll is final means the corrections can only take effect in the following period.