Initial setup

Three steps done once only, before the first run. After this, the monthly routine is far lighter.

Step 1 — Payroll Settings

The figures are pre-filled according to prevailing regulation, so usually you only need to check them and fill in one thing.

What the page holds:

• Health insurance — the company and employee percentages, with their caps
• Employment insurance — old-age, pension, accident, and death benefits
• Income tax — occupational allowance, the surcharge for those without a tax number, the tax year
• Validation — minimum wage, deduction limits, salary-change warning thresholds

Figures are written in basis points

400 means 4.00%; 5000 means 50%.

This lets fractional percentages such as 3.7% be written exactly (370) without rounding. Entering 4 where 400 is expected produces a contribution one hundredth of what it should be.

The one thing you must fill in yourself: minimum wage

Enter the figure for your company's region. Left at zero, the minimum wage check does not run at all — and pay below the regional minimum will pass without a warning.

Tax rate tables are not on this page, and that is deliberate: they are national constants. When national rates change, they are updated through an application update rather than retyped by each company.

Step 2 — Salary Components

Build the catalogue of components your company uses.

Column	Explanation
Code	A short identifier, appearing in reports
Name	What the employee sees on the payslip, for instance "Basic Salary"
Type	Earning (adds) or deduction (subtracts)
Category	Basic salary, fixed allowance, variable allowance, and so on
Payslip order	Lower numbers appear first
Default amount	May be zero — per-person amounts are set in step 3
Treatment switches	Six switches deciding tax, social security, festive allowance, and overtime treatment

A typical arrangement

Component	Taxable	Social security base	Festive base	Overtime wage	Fixed allowance	Prorated
Basic Salary	✅	✅	✅	✅	❌	✅
Position Allowance	✅	✅	✅	✅	✅	✅
Daily Transport Allowance	✅	❌	❌	❌	❌	✅
Daily Meal Allowance	✅	❌	❌	❌	❌	✅

Notice the pattern

Allowances paid per day of attendance usually do not count toward the social security, festive allowance, or overtime bases — because their amount is not fixed.

If you are unsure about a component, ask: "if this person takes two weeks' leave this month, does this component stay whole?" If not, it probably does not belong in those bases.

Changing or deleting a component always asks for confirmation, because the effect reaches every employee using it.

Step 3 — Employee Payroll Data

Search for the employee and click their row. There are two sections.

A. This person's salary components

Add components from the catalogue, enter the monthly amount for that person, and the effective from date.

Why that date matters →

B. This person's tax and social security profile

Column	Explanation
Dependant status	Determines their tax rate — marital status and number of dependants
Tax method	Gross, gross-up, or net
Has a tax number	Without one, the tax is higher as required by regulation
Social security programmes	Tick the programmes they are enrolled in
Contribution base	Actual salary, regional minimum wage, or a specific amount
Accident risk class	According to the nature of the work
Family members	Affects the health premium
Bank account	For payment
Eligible for overtime / festive allowance	Switch off for exempt positions
Proration basis	Calendar days or working days

Three tax methods — what differs

Method	Who bears the tax	Effect on the employee
Gross	The employee	Take-home pay is reduced by the tax
Gross-up	The company, through a tax allowance	Take-home pay stays whole; the tax allowance is itself taxed
Net	The company, directly	Take-home pay stays whole; not counted as employee income

Gross is the most common. Gross-up is usual at management level. Net is often used for foreign workers.

Why there is a "minimum wage" contribution base option

Many companies in Indonesia enrol employees for social security on the regional minimum wage rather than actual salary. Because the practice is so common, the option is available per person and per programme group.